Time & Expense Management

Are you accurately capturing all the time and expenses your teams are devoting to individual projects and engagements? Maximize revenue and free your people to focus on client satisfaction—not administrative tasks—by making that process as simple and error-free as possible.

Take the Pain out of Time & Expense Management

Intacct Time and Expense Management simplifies and accelerates the entire time and expense process. Your employees enter their time and expense data anytime, from anywhere. Managers are instantly alerted to review and approve those reports. Employees receive prompt reimbursement in the right currency.

Access Real-Time Project & Team Information

Ensure your time and expense data is accurate and accessible in real time for better decision making. With a quick look at dashboards, you can understand the progress and profitability of each project. Or you can monitor resources to set and meet goals for billable hours—for the whole team or for individuals.

Automate Your Billing & Revenue Recognition

You save time, increase accuracy, and reduce revenue leakage when your time and expense data automatically flows to your invoicing and revenue recognition processes. Quickly generate accurate invoices for projects and clients based on actual time and expenses as they are incurred. And post direct and indirect labor costs and recognize revenue in a timely fashion.

Intacct Time & Expense Management

Employees can make time entries and easily associate them with the right project, task, department, or location.

Flexible Time & Expense Entry

  • Web-Based Entry/Tracking/Approval
    Employees can complete and submit timesheets and expenses—and you can approve them—from any web browser on any device; no more paper.
     
  • Document Attachments
    Attach (or drag and drop) any file to any expense transaction—including those in Microsoft Word, Microsoft Excel, and photo files—so you always have the right backup documentation on hand.
     
  • Automated Emails
    Notify supervisors about reviews and approvals, speeding up the reimbursement process.
     
  • Flexible Support for Reimbursements
    Handle multi-currency expenses as well as non-reimbursable expenses (company credit cards).
     
  • Customized Time Entry
    Set business rules such as requiring notes on time entries or setting minimum/maximum daily values.

Project tracking and visibility

  • Drill-Down Capabilities
    Explore all the details associated with an entry; for example, you can drill down into specific timesheets from a report on employee hours.
     
  • Project Profitability Tracking
    Link hours worked and expenses incurred to specific projects, gaining a true picture of a project's margins.
     
  • Downloadable Time & Expense Reports
    Use a variety of formats so external stakeholders can view information as needed.
     
  • Timesheet Status Views
    Keep tabs on timesheets by project, employee, or date; also view by stages, including missing timesheets.
     
  • Posting of Hours to GL
    Enable more flexible reporting, including utilization reporting.
     
  • Granular Reporting
    Post project, employee, item, and task data to the GL to enable management reporting.

Project Billing & Costing

  • Efficient Integration
    Simplify billing and revenue recognition with time and expense data that integrates with project accounting.
     
  • Billable or Non-Billable Expenses
    Flag time and expenses as billable or non-billable; expenses can be driven by project or contract.
     
  • Indirect Costing
    Improve billing accuracy with automatic allocation to individual projects.
     
  • Multiple Time Types
    Specify time types for additional granularity in tracking and costing time, such as regular time and overtime. Open API architecture: Easily work with other industry-standard time and expense systems.

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Data Sheet for Project Tracking & Accounting

Intacct Project Accounting Software Data Sheet

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Download the White Paper:
Four New Mandates for Finance in Tech Services Firms

Sage Intacct Project Accounting

Several key mandates have emerged that, when followed, can position finance teams in tech and professional services firms to drive higher growth. Download this whitepaper to learn more.





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