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Why You Should Consider Moving Your Existing Microsoft Dynamics GP System to the Cloud

Kim Anselmo - Tuesday, January 08, 2013

Many businesses buying new ERP software solutions today are choosing to host the license in the Cloud, meaning they are leasing the software instead of out-right buying it. Does that mean the thousands of Microsoft Dynamics GP clients who own an on-premise license don’t have an option or reason to consider the Cloud?

Absolutely not! You do have the option of moving that on-premise license to the Cloud, and here are some important reasons to consider making the leap for your business.

1. Microsoft Dynamics GP SQL Server Reporting Services (SSRS) is Pre-Configured for you
Microsoft Dynamics GP has more than 250 out-of-the-box SSRS reports for you to use with your system. However, using SSRS does require the maintenance of another application, which your IT staff may or may not have the time to do. Plus, you need to ensure you own the required software, which could include IIS (Internet Information Services), SQL Server 2005 or 2008 and Report Server depending on your version of Microsoft Dynamics GP. When you host your solution in the Cloud, the SSRS reports are pre-configured and included for you to start using. The Cloud provider acts as your IT support to update and maintain the system requirements for accessing and using SSRS.*

2. Your business includes international and multiple site locations
If your business has international offices or multiple locations those sites most likely need access to Microsoft Dynamics GP as well. Imagine how easy it would be to instantly give those other locations access to business critical data with a secure, remote login, especially if your business is in a growth mode. In the Cloud, you can quickly and easily turn on access for that site for Microsoft Dynamics GP. No onsite setup required.

3. Your enhancement plan for Microsoft Dynamics GP is lapsed or doesn’t fit in your budget to renew each year
Every Microsoft Dynamics GP client knows how important it is to keep their yearly enhancement plan up to date in order to have access to tax updates, support and the latest software version. However, if the on-going cost of renewing your enhancement plan is something you could not renew, you will definitely want to check out licensing the software in the Cloud. You would no longer have an on-premise license, but your new hosted license would now be a set monthly fee that you can more easily manage and budget.

4. Upgrading Your System to Microsoft Dynamics GP 2013
The release of Microsoft Dynamics GP 2013
is very exciting with more than 200 new features and a web-client. As with each new release, system requirements have to be reviewed internally to ensure that your servers and software are compatible. This process is typically done by your IT staff and will take time and possibly money to upgrade a server or workstation. When you host your Microsoft Dynamics GP system in the Cloud, the provider takes care of your system requirements for you. As long as you have a workstation with access to the Internet, you will be ready to roll with your upgraded system.

5. Increase IT staff productivity by reducing administrative work
Moving to the Cloud can be a sensitive topic for IT departments, possibly threatening job security if the solution is hosted. But just imagine how hosting Microsoft Dynamics GP- and perhaps your Infrastructure- could help reduce the amount of administrative time required by that team. Your IT team could be used to strategically drive business value and insight, such as developing reports, dashboards and integrations with external systems. Which would you prefer? A break-fix IT team or a strategically focused IT team?

You do have options for your on-premise Microsoft Dynamics GP license to host in the Cloud, and it could possibly help you reduce expenses and increase efficiency inside your business. Talk to your Microsoft Dynamics GP Partner about your Cloud options or download a free trial of Microsoft Dynamics GP in the Cloud for 30 days by visiting http://www.resgroup.com/trial. Most will help you do a cost analysis so you can make a well-informed decision.

*All Cloud providers may not offer SSRS pre-configured. Please ensure the host you are working with offers this service.


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